Event merch checklist for Alberta conferences and launches
Use this Alberta event merch checklist to lock quantities, sizes, and art before you print for a conference or brand launch.
Alberta conferences and brand launches burn merch budget when sizes are guessed and files arrive mid-week. Use this checklist before you print a single tee.
Formulated Apparel is the company swag and event merch line from the FormulatedPrints shop in Calgary. We quote bulk apparel. We do not pretend a one-click checkout covers every size mix and deadline.
What has to be true before we print
Treat merch like a production line item, not a last-week favor. If the checklist is incomplete, the press date is a wish.
Steps that keep the order honest
1. Lock the file at final print size
Export a transparent PNG at the size you want on the garment. Left-chest logos often land around 3 to 4 inches wide. Huge chest prints look loud on camera and rarely age well for company wear. Screenshots from social apps are not production files.
2. Count real people, then add sparse spares
Use a short size survey. Add a small spare count for stains and late hires. Do not invent a warehouse of extras "just in case" unless storage and budget already exist.
3. Pick blanks for wear, not only for price
If staff will wash the garment weekly, fabric weight and feel matter more than saving a dollar on a blank that pills. Dark blanks hide wear. Light blanks show ink opacity issues faster.
When Formulated Prints is the next click
If you need transfers, blanks, or education on DTF workflows, Formulated Prints is the merchant side of the same Calgary operation. Finished company kits and event apparel still go through Formulated Apparel quotes when you want garments packed as a program.
Checklist before you send the quote
- Artwork locked as transparent PNG at final print size
- Garment blank and color chosen for real wear, not only unit price
- Size counts from a survey, plus a small spare buffer
- Delivery method chosen: Calgary NE pickup or Canada-wide shipping
- One person owns approvals so two people are not editing the logo in parallel
- Date communicated with art-lock and production buffer, not wishful thinking
Browse custom DTF gang sheets at Formulated Prints
Ready when you are
If you already have a logo and a rough headcount, build a mockup and request a quote. If the file is not ready, fix the file first. Printing faster never fixes unclear art.